Job Description

As a receptionist/office assistant you will be the first point of contact for the company and you will provide administrative support across the organization. The ideal candidate will be a hard working professional able to undertake a variety of tasks and work diligently under pressure and perform receptionist and administrative duties.

Receptionist Duties

• Serve visitors by greeting, welcoming, directing and announcing them appropriately
• Answer, screen and forward any incoming phone calls while providing basic information when needed
• Maintain reception area

Office Duties

• Maintain and distribute supplies throughout office including kitchen, rest rooms and printers
• Coordinate office maintenance and repairs for various equipment including Air Conditioning, Fire Alarm system and Printers
• Purchase office supplies and maintain competitive pricing with office supply vendors
• Responsible for filing and upkeep of file drawers, including offsite file storage inventory
• Backup for CEO assistant
• Perform other clerical receptionist duties, such as retrieving shipping documents and review them for accuracy
• Outside errands such as China embassy, post office, etc.

Shipping Area Duties

• Create packing lists and ship outgoing packages using FEDEX software
• Unpack incoming boxes and distribute to staff
• Trouble Shoot all FEDEX issues for staff in both New York and China
• Maintain shipping area and keep supplies stocked

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