Job Description

Job Summary:

Dashing Diva is seeking a highly organized and proactive Office Assistant to support the daily operations of our Port Washington, NY office, as well as other company properties. In this role, you will assist with office management tasks, facility maintenance, vendor coordination, and administrative support for the General Affairs Department. The ideal candidate will help ensure the smooth functioning of the office by managing supplies, supporting events, and handling various operational needs. This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment. You will report directly to the Senior Director of General Affairs and contribute to maintaining a productive and efficient workplace.

Major Duties & Responsibilities:

Office Administrative Support (60%)

• Assist and maintain office environment, security, cafeteria, cleaning services, transportation, mailroom, and other essential office operations.
• Provide administrative support to executive team members as needed.
• Administrative work to purchase of office supplies and essentials
• Track office inventory, including office stationery, janitorial and cafeteria supplies, as well as IT equipment (PCs, Macs, printers, phones, etc.).
• Assist with office equipment setup, furniture relocation, and other office logistics.
• Support new hire onboarding and IT helpdesk activities.
• Assist to develop and maintain relationships with suppliers and vendors
• Assist in the planning, coordination, and support of company events.
• Ensure facilities comply with safety, fire, and other regulatory requirements.

Event Management & CEO/Executive Support (40%)

• Assists and supports on company wide events planning, setting up all kinds of events.
• Provide transportation for company guests and CEO guests
• Handle personal errands for the CEO as needed.

Qualifications:

• Bachelor's degree in business administration, international trade, and a related field
• 1+ year of relevant experience with a proven track record of success.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment (printers, copiers, etc.).
• Strong verbal and written communication skills.
• Excellent organizational abilities, with attention to detail and accuracy in handling multiple tasks.
• Ability to prioritize tasks, work independently, and meet deadlines.
• Professional and friendly demeanor, with a focus on assisting internal and external customers.
• Bilingual in Korean and English is preferred.

Key Competencies:

• Quick learner with the ability to adapt to changing priorities.
• Strong sense of responsibility and commitment to task completion.
• Self-motivated with excellent time management skills.
• Strong problem-solving and analytical abilities.
• Excellent communication skills and ability to foster positive relationships.
• Solid negotiation skills.
• A team player who values collaboration and inclusivity.
• Willingness to work beyond standard hours, including evenings, weekends, and holidays if necessary.

Physical Requirements:

• Ability to lift and move objects up to [specific weight, e.g., "50 lbs and less."
• Ability to stand, walk, and move around for extended periods.
• Occasional travel required between the Port Washington office and properties in Long Island and NYC within a 30–50 mile radius.

About Dashing Diva:

We see nails as a canvas for self-expression and an opportunity to let your personality shine. Whether rocking a French manicure or show-stopping stilettoes, all Divas are uniquely fabulous. We celebrate differences, the mold breakers, the trendsetters, and the risk-takers. These bold beauties are what inspired us to step out of the conventional salons and instead provide you options for your home to make even your manicurist jealous. Our mission is to create accessible, easy to use, at home products that fuel creativity of nail enthusiasts and manicure mavens alike. It’s all powered by one purpose – empowering you to “Own Your Diva” and wear it proudly from your fingers to your toes.

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