Job Description

Job Title: Administrative Assistant

Location: The Big Fresno Fairgrounds – Fresno, CA

Pay Rate: $25.00 per hour

Employment Type: Full-Time, Temporary (with potential for extension)

Schedule: Monday – Friday, 8:00 a.m. – 4:30 p.m. Hours will increase leading up to and during the 2025 Big Fresno Fair (October 1 – 12), which will include nights and weekends.

Position Summary:

The Big Fresno Fair is the 5th largest fair in the state of California and welcomes 500,000 people each year during its 12-day Fair in October. Year-round it welcomes over 1.3 million people with its 250+ interim events. At The Big Fresno Fair, our team is dedicated to providing exceptional services to our clients. We are currently seeking a highly organized and detail-oriented Administrative Assistant to join our team. This is an exciting opportunity for someone who thrives in a fast-paced environment and is looking to contribute to the smooth operation of a busy office.

Key Responsibilities:

As an Administrative Assistant at The Big Fresno Fair you will be responsible for providing essential support to our team and ensuring the efficient day-to-day operations of the office. You will manage schedules, handle communications, maintain records, and assist with a variety of administrative tasks.

· Manage and coordinate calendars, appointments, and meetings for CEO and team members.

· Answer and direct phone calls, emails, and other inquiries.

· Prepare and organize documents, reports, contracts and presentations.

· Handle office correspondence, including filing, sorting, and distributing mail.

· Maintain office supplies inventory and order supplies as needed.

· Assist in the preparation and organization of monthly Board meetings and events, including Board Agendas and Minutes.

· Assist CEO with Board correspondence.

· Support with data entry, record-keeping, and other administrative duties as assigned.

· Provide general support to the team to ensure smooth daily operations.

Qualifications:

· High school diploma or equivalent (Associate’s or Bachelor’s degree preferred).

· Proven experience as an administrative assistant or in a similar role.

· Excellent organizational and time-management skills.

· Effective problem-solving skills with adaptability to changing priorities.

· Strong clerical and data entry skills, with excellent attention to detail and accuracy.

· Outstanding oral and written communication skills, including professional customer service (both verbal and written).

· Advanced Microsoft Office skills (Word, Excel, PPT, Outlook, Pagemaker, Publisher) and AccountingWare

· Able to work in a busy environment and multi-task efficiently and effectively.

· Ability to work efficiently under pressure in a busy, multitask and work in a fast-paced environment.

· Professional demeanor and ability to collaborative effectively with diverse teams.

· Bilingual (English/Spanish) candidates are strongly encouraged to apply.

Direct Report:

· This position directly reports to CEO.

Compensation:

· This is an hourly paid position with no overtime.

· Pay depends on experience; anticipated pay is $25 per hour.

· PST (Permanent, Seasonal, Temporary) fees are required to be taken from paycheck but are available for reimbursement upon separation from the state.

How to Apply

· To apply email your cover letter and resume to jobs@fresnofair.com. 

• · The interview process will include a skills test to assess candidate qualifications. 

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