Job Description

About the Company - Come work for a SaaS company that is a leader in the automotive repair industry and offers the stability that only a 100+-year-old company can offer. We are Mitchell 1, a division of Snap-on Inc. For over 100 years, Mitchell 1 has been a leader in providing information solutions that simplify everyday tasks for automotive professionals, helping make their jobs easier.

About the Role - We are seeking a dedicated Senior Human Resources Coordinator to provide comprehensive administrative support to our HR department. This role serves as the first point of contact for various HR-related inquiries and plays a vital part in ensuring the smooth operation of HR functions across the organization.

This full-time, on-site position is based at Mitchell 1’s headquarters in San Diego (near Del Sur & Rancho Bernardo), operating Monday through Friday. Position hours: 7:30 - 4:00 pm.

Key Responsibilities:

• Manage HR administrative tasks, including mail distribution, filing, and maintaining office supply inventory.
• Administer employee programs such as referral and safety rewards.
• Track education assistance benefits and coordinate with the payroll department.
• Maintain and update employee emergency contact information.
• Support payroll processes in collaboration with the Senior HR Administrator, ensuring data accuracy and timely approvals.
• Process payroll deductions and liaise with the payroll department for items like wage garnishments.
• Handle contractor invoice processes, ensuring accurate data entry and reconciliation.
• Respond to employee inquiries regarding company policies, payroll, workers' compensation, and disability, escalating complex issues as needed.
• Order flowers for company-approved occasions.
• Maintain the HR SharePoint platform and ensure accurate recordkeeping.
• Update organizational charts to reflect staffing changes.
• Provide exceptional customer service to internal stakeholders.
• Conduct ergonomic evaluations in partnership with the Facilities Manager.
• Manage the company-branded merchandise store, overseeing inventory and employee purchases.
• Coordinate mailing of employee notifications related to leaves of absence and other time-sensitive matters.
• Assist the Senior Recruiter with scheduling and organizing New Hire Lunches.
• Monitor compliance with federal, state, and company leave policies.
• Prepare and deliver termination packets to departing employees promptly.
• Provide backup support for the Receptionist during core work hours.
• Lead by example, adhering to company policies and maintaining confidentiality.
• Complete employment verifications and respond to unemployment benefit requests.
• Assist with employee engagement activities as a key member of the Events Committee.
• Support various onsite initiatives, including open enrollment, health fairs, and holiday events.
• Ensure compliance with federal and state poster requirements.
• Undertake additional projects and assignments as directed by the HR Director or Executive Team.

Qualifications:

• Education:
• Associate’s degree or higher (required)
• Bachelor’s degree (preferred)
• Certification in HR programs or equivalent work experience (required)

• Experience:
• 4+ years of HR experience, preferably in HR Assistant or Coordinator roles (required)
• 3+ years of HR experience in areas such as Payroll, Benefits, Safety, and Leave of Absence (preferred)
• 2+ years of administrative assistance experience (required), 3+ years (preferred)

• Skills:
• Strong understanding of federal and California employment laws related to benefits, leave, payroll, wage & hour, disability, and workers' compensation
• PHR or SHRM-CP certification (preferred)
• Proficiency in HRIS software, preferably ADP
• CPR certification (preferred)
• Effective collaboration and communication skills across all organizational levels
• Ability to manage multiple tasks and prioritize effectively
• Advanced computer skill proficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and Teams

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