Job Description

Busy AV-rated litigation firm seeking an experienced and highly organized Legal Secretary/Assistant to join our busy State and Federal Litigation Defense division. The ideal candidate will have at least 3-5 years of experience working in a remote setting and will be accustomed to supporting multiple attorneys in a fast-paced, high-volume environment. Experience in insurance defense is a plus.

• Provide comprehensive administrative support to two or more attorneys handling a range of state and federal litigation matters.
• Draft, edit, and proofread legal documents, including pleadings, discovery, motions, and correspondence.
• Prepare and e-file documents with state and federal courts in compliance with the Florida Rules of Civil Procedure.
• Manage and organize case files, documents, and evidence for active cases.
• Coordinate and schedule court dates, depositions, meetings, and other important events.
• Maintain and update attorneys' calendars, ensuring compliance with deadlines and appointments.
• Communicate with clients, opposing counsel, and court personnel in a professional and timely manner.
• Assist with document management and ensure proper filing and tracking of all case-related materials.
• Perform general office tasks, including answering phones, managing emails, and maintaining office supplies.

• Minimum of 5 years of experience working as a Legal Secretary/Assistant at a law firm, with a focus on litigation.
• Experience working with two or more attorneys simultaneously.
• Proficiency in Microsoft Word, Excel, Outlook Email, and Adobe.
• Experience with online court filings (both state and federal courts) in compliance with Florida Rules of Civil Procedure.
• Strong knowledge of calendaring court deadlines and ensuring timely filings.
• Must be highly organized, detail-oriented, and capable of managing multiple tasks and priorities in a fast-paced environment.
• Ability to work independently with minimal supervision while remaining an integral part of the team.
• Strong written and verbal communication skills.

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