Job Description

Our client is seeking a receptionist to handle client-facing duties and general office management tasks. When clients walk into our office, we want them to be greeted with a friendly and welcoming face and a helpful attitude. The ideal candidate will possess excellent communication skills, a strong work ethic, good organizational skills, the ability to multitask, and a positive attitude.

• Pay rate: $28 - $30
• Salary if/when perm: $60,000
• 8:30 AM – 5:30 PM, full time
• New York, New York office

Responsibilities:

• Greet visitors both in person and over the phone while answering, forwarding, and referring inquiries as needed.
• Assist clients in navigating the office.
• Notify employees about visitors' arrivals.
• Maintain a tidy and presentable front desk with all necessary materials (e.g., pens, forms, paper).
• Update the phone list and prepare key card activations for new hires.
• Schedule bookings for the conference room.
• Assist the Head of People Management in managing petty cash.
• Perform various administrative tasks, such as copying, faxing, scanning, opening mail with an electronic letter opener, stamping invoices, organizing invoices for the bookkeeper, and delivering them to the bookkeeper.
• Organize daily mail by sorting incoming items, placing them in the appropriate mailboxes, and handling outgoing mail.
• Prepare forms for different courier services, including UPS and FedEx.
• Order supplies from vendors such as Staples and Pitney Bowes, etc.
• Ensure office equipment is well-maintained by checking that printers function properly and arranging repairs when necessary.
• Oversee the upkeep of the office pantry, ensuring it remains clean, neat, and well-organized
• Regularly restock pantry supplies (e.g., coffee, tea, snacks, utensils) and notify management when inventory is low.
• Ensure that all appliances and pantry equipment are clean and functioning correctly.
• Coordinate with vendors or office management regarding pantry-related purchases or maintenance.
• Assist the Office Manager with any additional tasks as needed.

Qualifications:

• Prior experience as a receptionist or in a comparable role.
• Professional attire and behavior.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and Yardi.
• Effective time management skills.
• Experience in administrative and clerical procedures.
• Able to collaborate efficiently in a team, assisting with various tasks as needed.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on , and .

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