Job Description

Private equity firm, located in Midtown, East Manhattan, is seeking a motivated and detail-oriented Office Assistant to join their team. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and demonstrate a friendly and approachable demeanor. This role involves a combination of front-facing duties, administrative tasks, and back-of-house coordination.

Responsibilities:

Front-Facing Duties:

• Greet and welcome visitors, clients, and employees with friendly and professional demeanor.
• Answer phone calls, direct inquiries, and provide basic information about the company.
• Manage guest building registration and meeting room bookings.

Administrative Tasks:

• Handle incoming and outgoing mail, packages, and deliveries.
• Assist with data entry, filing, and other administrative tasks.
• Assist with basic accounting functions, including invoice entry, bank instruction confirmation, and expense reporting.

Back-of-House Coordination:

• Stock and organize kitchenettes, break rooms, gym, and common areas.
• Maintain office supplies inventory, order replacements as needed and organize supply storage areas.
• Ensure cleanliness and tidiness in kitchen and office spaces.
• Coordinate with facilities management for repairs and maintenance.

Qualifications:

• Exceptional motivation and attention to detail.
• Computer skills; proficiency with Microsoft Suite.
• Basic knowledge of office equipment and technology.
• Ability to thrive in a fast-paced environment.
• Excellent organizational skills, flexible and able to multi-task and prioritize.
• Ability to work effectively both independently and as a team.
• Excellent interpersonal and communication skills
• Positive attitude and good teamwork skills.
• No task too small mentality.
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Flexible hours,

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