Job Description

Lumio Dental - Office Administrative Clerk

Lumio Dental - Apply today, and we'll light the way! 
Office Administrative Clerk is responsible for managing all payables across Lumio Dental's multi-location organization. This role ensures timely, accurate processing of invoices, maintains strong vendor relationships, and supports smooth financial operations for our practices. The ideal candidate is detail-oriented, organized, proactive, and thrives in a fast-paced, service-driven environment. 

Our Ideal Office Administrative Clerk
YOU! Someone with hustle and drive, and exceptional attention to detail skills. Our ideal team member is organized, and collaborative with the ability to multitask and support cross functional departments. You will be a key member of the Lumio Dental Billing and Administrative teams, responsible for handling the daily flow of incoming documents for our Support Center and network of dental practices.

Location: In office

Job-Specific Expectations  

• Greet and assist visitors by answering the door and ensuring a welcoming environment. 

• Manage incoming packages and deliver them to the appropriate recipients. 

• Order and maintain office and kitchen supplies to ensure smooth daily operations. 

• Maintain common areas and water plants as needed. 

• Run local errands to support the office and team needs. 

• Handle outgoing mail and shipments, including preparing packages for delivery. 

• Assist with special projects and events, such as mailing promotional items, assistance with coordinating company events, and supporting team gatherings. 

• Provide general office support by answering questions and helping with ad-hoc requests. 

• Perform miscellaneous tasks as needed to ensure efficient office operations. 

• Sort, open, and organize daily mail and deliveries for the Lumio Dental Support Center and clinic-related mail sent to the Support Center. 

• Identify and route financial documents (invoices, statements, check payments, notices) to the appropriate AP or Accounting team members. 

• Maintain organized filing systems (physical and/or electronic) for check copies and other documents supporting Lumio's clinics and Support Center operations. 

• Prepare and scan invoices and check back-up documents and other financial documents into the designated document management and/or ERP system. 

• Perform routine quality checks on scanned documents and promptly correct any errors or misfiles. 

• Collect, review, and prepare checks (including patient payments and other receipts) for remote deposits using banking software and scanners. 

• Verify check payment information (payee, amount, date, endorsement) before scanning to ensure accurate deposits for Lumio clinics and the Support Center. 

• Process daily remote deposits accurately and in a timely manner to meet banking cutoffs. 

• Maintain deposit logs and reconcile remote deposit confirmations with internal records as directed by departmental leadership. 

• Mail and log patient refund checks received from accounting. 

• Support the RCM team by updating all spreadsheets/EOD sheets once deposits are complete.

• Sort, open, and give AP any billing invoices for entry into NetSuite. 

Qualifications:  

• High school diploma or equivalent required. 

• 1+ years of experience in an office, clerical, or accounting support role preferred but not required. 

Competitive Salary & More   

• Lumio company culture is caring and fun! You will love the experience! Apply today and learn more! 

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