Job Description

SUMMARY OF JOB: Legal Assistant needed, minimum of 6 months-1 year of insurance defense experience strongly preferred. HYBRID WORK ENVIRONMENT, allowing for remote work up to 2 days per week after satisfactory completion of training, with the other 3 days per week in our Grand Rapids, Michigan office. Performs a variety of secretarial duties for assigned attorney(s) according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepares correspondence, memoranda and other legal documents from written and oral direction.
• Prepares standard correspondence, such as cover letters, to accompany motions, pleadings, or discovery prepared by attorney.
• Screens telephone calls and records messages.
• Reviews all incoming mail on a daily basis for the purpose of screening any urgent matters, notices of depositions, appearance dates at court, requests for admission cut off dates, or any other important dates and deadlines and prepares appropriate correspondence to court and/or client regarding same.
• Conducts conflict of interest check prior to opening new files.
• Observes confidentiality of attorney-client relationship.
• Maintains attorney calendar and keeps attorney apprised of upcoming events/tasks to ensure timely completion.
• Schedules and prepares notices for all depositions with appropriate letters, pleadings, and witness fee checks when appropriate.
• Schedules hearing dates with the court and prepares appropriate notices, letters, pleadings and motion payments.
• Handles all electronic filings and other court filings.
• Ensures that attorney billable time is recorded in a timely manner and pursuant to client guidelines.
• Performs overflow typing, filing, photocopying, or reception relief as requested by the Office Manager or Firm Administrator.
• Performs various other legal assistant duties as requested.

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