Job Description

Job Description:

Core Responsibilities

This role provides essential administrative support and ensures seamless daily office operations while delivering a high level of client service.

Front Desk & Client Service

• Serve as the first point of contact for clients, attorneys, and visitors, ensuring a warm, professional, and polished experience.
• Answer and route phone calls with professionalism, ensuring that messages are relayed promptly and accurately.
• Manage conference room bookings and prepare meeting spaces, ensuring they are clean, well-stocked, and set up according to meeting requirements.
• Assist in coordinating client visits, including arranging refreshments and preparing necessary documents.

Administrative & Office Support

• Handle incoming and outgoing mail, deliveries, and courier services.
• Print, scan, and organize documents with accuracy and attention to detail.
• Partner with remote paralegals to procure and assemble exhibit binders for court appearances, ensuring accuracy and timely preparation.
• Maintain office supplies and breakroom stock, placing orders as needed.
• Communicate with vendors regarding orders, office maintenance, and service inquiries.
• Input and update basic client information in the firm's practice management system.
• Assist attorneys and staff with ad hoc administrative requests as needed.

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