Job Description

Job Summary

BELL Construction is hiring for a Front Desk Receptionist to join our team in Brentwood, TN. The Receptionist is responsible for the day-to-day administrative tasks in the office to support efficient operations company-wide, such as greeting guests, answering incoming calls, coordinating mail and deliveries, ordering office supplies, and assisting Human Resources (HR) with special projects, events, and engagement activities.

Job Responsibilities

• Screens incoming phone calls and ensures they are transferred to the appropriate team members and greets all guests in a warm and friendly manner.
• Coordinates meetings and manages the conference room calendars.
• Distributes company-wide communications to office staff.
• Assists with planning and execution of special company events and catering orders such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Orders and maintains all office supplies.
• Sends and receives mail and packages and distributes appropriately.
• Coordinates ordering of flowers for births, sympathy, and other employee life events.
• Provides administrative support and notary services to various departments as needed.
• Orders and maintains name plates, office keys, and access cards for all employees.
• Works with the Wellness committee and helps coordinate lunch and learn events, meetings, and email communications.
• Performs additional responsibilities as requested.

Education & Experience

• Minimum required – High school diploma or GED.
• Minimum required – Two (2) years administrative experience.

Knowledge & Skills

• Bilingual Spanish strongly preferred.
• Must have or be willing to obtain certified notary public within 6-months from hire.
• Proficient in Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Word.
• Excellent written and verbal communications skills.
• Able to maintain confidentiality at all times.
• Strong interpersonal and customer service skills.
• Excellent organizational and time management skills with high attention to detail.
• Ability to work in a fast-paced environment.
• Must be able to carry, push, and pull at least 20 pounds occasionally.

BELL is an Equal Opportunity Employer. Women and Minorities are strongly encouraged to apply.

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