Job Description

Executive Assistant to CEO & Chief of Staff

Employment type: 4 month contract with possible extension

About the Role

We are seeking an exceptional Executive Assistant to support the CEO and Chief of Staff of a leading organization in the education sector. This role requires a highly proactive, discreet, and detail-oriented individual who thrives in a fast-paced environment and takes pride in delivering excellence in every interaction.

Key Responsibilities

• Own and manage complex calendar schedules for the CEO and Chief of Staff, resolving conflicts and ensuring accuracy.
• Coordinate all travel logistics (domestic and international), including flights, hotels, ground transportation, and itineraries.
• Handle expense reporting using Concur or a similar platform.
• Provide broad administrative support including meeting logistics, email support, event coordination, and supply management.
• Support personal and family-related scheduling tasks to help optimize the CEO’s time.
• Serve as the primary tech liaison for virtual meetings and devices used by the CEO.
• Assist with research, mailings, document prep, and operational support as needed.
• Travel as needed to the CEO’s home and to offsite events on behalf of the organization (approximately 3–4 times per year).

Required Qualifications

• Minimum 5 years of recent experience supporting C-suite executives in a high-demand, fast-paced environment (more experience preferred).
• Mastery of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Proven track record of success in managing complex schedules and travel for senior leaders.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with the utmost discretion.
• High degree of emotional intelligence, sound judgment, and professional presence.
• Available to work in-person in the NYC office every Tuesday and Wednesday, with flexibility for additional days as needed.

Preferred Qualifications

• Familiarity with Concur or similar expense platforms.
• Experience coordinating executive support across both professional and personal domains.

Job Tags

Similar Jobs