Executive Assistant to C-suite Executive Job at Pocketbook Agency, New York, NY

ZDYySGMrQndjV0RXWUJmSzd5dk1VWm02dXc9PQ==
  • Pocketbook Agency
  • New York, NY

Job Description

A prestigious investment firm located in Midtown Manhattan, NY is seeking a highly experienced Executive Assistant to provide dedicated support to a C-suite executive . The ideal candidate will have at least 10 years of executive administrative experience within Private Equity, Venture Capital, Hedge Fund, or Mergers and Acquisitions environments.

This role requires a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys being part of a collaborative team. You will play an integral part in helping the executive manage their day-to-day operations and strategic priorities.

Key Responsibilities:

  • Complex Calendar Management: Coordinate and manage a demanding schedule, including high-volume meetings across multiple time zones with internal and external stakeholders.
  • Travel Coordination: Arrange complex domestic and international travel plans, including flights, accommodations, transportation, and comprehensive itineraries.
  • Expense Management: Prepare, track, and submit expense reports with a high degree of accuracy and timeliness.
  • Administrative Support: Assist with document preparation, meeting agendas, correspondence, and ad hoc projects.
  • Communication & Liaison: Act as the primary point of contact for the C-suite executive, ensuring smooth communication flow within the organization and with external partners.
  • Team Collaboration: Work closely with other executive assistants and team members to ensure cohesive support across the organization.

Qualifications:

  • 10+ years of executive administrative experience supporting C-suite or senior executives.
  • Industry experience in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions is required .
  • Expertise in managing complex calendars and shifting priorities efficiently.
  • Proven experience coordinating global travel with meticulous attention to detail.
  • Strong proficiency in Microsoft Office Suite and expense management systems.
  • Exceptional organizational and problem-solving skills with the ability to anticipate needs.
  • Excellent communication and interpersonal abilities with a high level of discretion.
  • Ability to thrive in a fast-paced, team-oriented environment.

Work Schedule:

  • Onsite: Monday through Thursday
  • Remote: Work from home on Fridays.

Salary: $140,000 + bonus and benefits

Job Tags

Work from home, Shift work, Monday to Thursday,

Similar Jobs

Queen City Promotions

Customer Engagement Rep Job at Queen City Promotions

 ...Customer Engagement Rep Paid Internship for Students & Recent Graduates Are you a college student or recent graduate eager to gain...  ...business operations Qualifications: Authorized to work in the U.S. Strong communication and interpersonal skills... 

The Equity Project (TEP) Charter School

Social Studies Teacher - Middle School (140K) Job at The Equity Project (TEP) Charter School

 ...Earn a $140,000 salary and join a team of master teachers at The Equity Project (TEP) Charter School , featured in the New York Times, The Wall Street Journal and on 60 minutes for its revolutionary teacher salaries and its outstanding results. TEP aims to achieve educational... 

MKEC Engineering

Landscape Architect Job at MKEC Engineering

 ...our growth has been fueled by respect for each other and a shared commitment to achieving our goals. We're looking for a Landscape Architect to join our Landscape Architecture and Land Development team at our Overland Parklocation (in office). This individual will... 

Compass Group

CASHIER/FOOD SERVICE WORKER (FULL TIME) Job at Compass Group

 ...We are hiring immediately for a full time CASHIER/FOOD SERVICE WORKER position. Location: Briarcrest...  ...life. We believe in nourishing the whole person, creating community through...  ...fantastic benefits. Both full-time and part-time positions offer the followingbenefits... 

Dennis' 7 Dees

Landscape Internship 2026 Job at Dennis' 7 Dees

 ...Youll explore various divisions such as Residential Design/Build, Commercial Construction, Landscape Maintenance, and Retail Garden Centers, all while being part of an established, family-owned business in Portland. With a customizable program offering, competitive pay...