Job Description

Hybrid – Portland, OR

5–10 hours/week to start, ramping up to ~20 hours/week by Summer 2025

We’re looking for a motivated, highly organized, and detail-oriented person to join our small, collaborative team as an Executive Assistant / Assistant Director. This part-time role is ideal for someone looking to get their foot in the door in the world of documentary television, public media, and environmentally focused storytelling. You don’t need film or TV experience to apply—just a can-do attitude, strong communication skills, and a passion for meaningful work.

This is a hybrid position that starts remote and flexible, that will grow into a more involved role (20+ hours/week) by summer 2025. At that point, we’d love to have you in our Portland office 1–2 days per week, but long-term hybrid work is absolutely an option. There is real potential for growth in this role.

See how to apply section at the bottom. Applications without a cover letter will not be considered.

As our Executive Assistant / Assistant Director, you’ll primarily support the Executive Producer/Director with personal and administrative tasks, helping keep operations running smoothly. As the role grows, you’ll also take on light production and social media support, with plenty of opportunities to learn and contribute creatively if that interests you.

Responsibilities include:

• Managing calendars, email correspondence, and scheduling appointments

• Supporting special projects and coordinating events (like film screenings)

• Helping track administrative deadlines and organize files

• Data entry and liaising with our accountant and bookkeeper

• Assisting with client invoicing and paperwork

• Posting and scheduling social media content

• General administrative support for the production team

• Exceptionally organized and communicative with an interest in climate change and science because that’s the focus of the show we produce.

• A self-starter who can manage time independently and juggle multiple tasks

• Curious and eager to learn about production, storytelling, or climate/environmental work

• Comfortable with Google Workspace and light data entry

• Based in Portland and able to be in the office 1–2 days/week starting mid-summer 2025. The office time is flexible, this could be multiple half days or as little as one full day.

• Bonus if you have experience with social media platforms or interest in documentary storytelling.

We’re a small, mission-driven team working on PBS Weathered , a successful PBS series about extreme weather and the climate—how it’s changing and how to prepare. The series is broadcast nationally and also lives online through PBS, YouTube, and social media. It’s been running for five years and continues to grow in reach and impact.

We’re committed to creating socially and environmentally positive media and fostering an inclusive, collaborative workplace culture. We work four-day weeks for most of the year and value work/life balance. You’ll be working directly with our Executive Producer and have access to a close-knit team of experienced producers and editors.

• Start Date: ASAP - Spring 2025

• Time Commitment: 5–10 hours/week April-June, growing to ~20 hours/week by July

• Location: Remote to start; hybrid preferred by mid-summer (Portland, OR)

• Pay: $20–25/hour - The position will be salaried and pay will be based on predetermined hours.

To apply, please send a short cover letter explaining why you're interested in this position and any relevant or recent job experience. We're interested in getting a sense of who you are—especially your reliability, motivation, and why you’d like to work in this space.

Please include:

• Why this job interests you

• A bit about your recent work experience (formal or informal)

• Anything else you’d like us to know about your working style or goals

No film or TV experience required—just a genuine interest in our mission and the ability to stay organized and on top of tasks.

Send your cover letter and resume to Trip@balancemedia.tv with the subject line:

Executive Assistant Application – [Your Name]

Applications will be reviewed on a rolling basis.

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