Job Description

This is a remote position.

The Document Control Clerk is an essential role responsible for organizing, managing, and maintaining all physical and electronic documents related to lease agreements, property records, and transaction files. This position ensures accuracy, accessibility, compliance, and security of documentation across all departments.

Key Responsibilities

• Document Organization & Management
  

  • Systematically receive, classify, and index incoming documents such as leases, agreements, work orders, and correspondence.
    

  • Maintain both electronic and physical filing systems, ensuring easy retrieval and proper version control.
    

• Quality Control & Consistency
  

  • Verify that all documentation is complete, accurately labeled, and properly signed where required.
    

  • Ensure consistency in document formats, naming conventions, and filing protocols.
    

• Access & Distribution
  

  • Coordinate controlled access to documents for internal teams and external partners, while maintaining confidentiality policies.
    

  • Distribute updated or revised documents to relevant stakeholders and archive superseded versions securely.
    

• Compliance & Security
  

  • Monitor documents for regulatory compliance and retention schedule adherence, helping to minimize legal or audit risks.
    

  • Assist with document-related audits and ensure secure storage, both digitally and physically.
    

• Document Retrieval & Reporting
  

  • Respond promptly to document retrieval requests from team members, vendors, or clients.
    

  • Assist in preparing summaries or reports on document statuses and revision histories as needed.
    

• Continuous Improvement
  

  • Identify opportunities for enhancing document workflows, implementing best practices, and supporting the adoption of document management tools or systems.
    

Requirements

• High school diploma or equivalent; Associate’s degree or certification in Office Administration, Records Management, or similar preferred.
  

• 1–3 years of experience in document control, records management, data organization, administrative support, or related roles.
  

• Excellent attention to detail, organizational skills, and accuracy in document handling.
  

• Strong communication skills with ability to interact effectively across departments.
  

• Proficiency with standard office software; familiarity with document management systems is a plus.
  

• Commitment to maintaining confidentiality, compliance, and high professional standards.
  

Benefits

• Competitive Salary – Compensation aligned with experience and market norms.
  

• Health Coverage – Access to employer-supported medical, dental, and vision plans.
  

• Retirement Savings – Employer-matched retirement benefits to support long-term planning.
  

• Paid Time Off – Generous vacation, personal, and sick leave, along with recognized holidays.
  

• Professional Development – Opportunities for training, certifications, and continuing education.
  

• Flexible Work Environment – Flexible scheduling options available when feasible to support work-life balance.
  

• Team & Community – Join a well-established El Paso firm that values collaboration, community engagement, and employee growth.
  

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