Job Description

Position: Office Assistant for Billing Specialist

Pay Rate/Salary: $25

Location: Stockton

Schedule: Monday-Friday 8AM-5PM

MUST have Knowledge of: Construction Contracts Billing Contemporary office practices, procedures and techniques Spelling, vocabulary, math and grammar skills appropriate to the level of the position.

Minimum Qualifications

· High school diploma or equivalent.

· One year business school training or related work experience.

· Working in a Construction Office Preferred, but not necessary.

· Knowledge, Skills, Abilities, Physical Requirements

· Type up handwritten information onto electronic forms.

· Performs other related duties as assigned

Your primary responsibilities will include, but are not limited to the following:

• Data entry into Jonas Accounting System-set up new job numbers and work orders, enter job estimates and billing lines, etc.
• Set up new job folders in shared drive and type up preliminary information T&M Billing/PCO’s/SOV.
• Assist with Contract Billing Request Certificates of Insurance for new contracts and upload to compliance websites.
• Request Payment & Performance Bonds for new contracts Prepare Contract Agreements for execution-review, make redlines, negotiate changes, fill out required start up documents, and execution by Owner.
• Follow up on fully executed contracts Track and log change orders.
• Business License applications and renewals.
• Assist with answering, screening, and directing phone calls Assist with office tasks (making copies, faxing, making binders, filing, etc.)
• Create/maintain various spreadsheets using Excel for Tracking.

Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times. Ability to type, use a phone, and write with hands

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