Role: Associate
Location: Deerfield, IL/Hybrid
Duration: 4+ Months Possible extension
Description:
Hybrid Schedule
Deerfield, IL
Onsite: Tuesdays and Wednesdays (required)
Flexible third onsite day (optional)
Remote: 2 days per week
Standard Hours: 8:00 AM – 5:00 PM
Ideal Candidate Profile:
- Bachelor’s degree
- 1-2 years of relevant experience
- Strong background in fleet operations coordination
Nice to have experience:
- Fleet registration and compliance
- Maintenance scheduling and oversight
- Vendor management and service coordination
- Full fleet lifecycle management, including:
- Procurement
- Registration & insurance
- Maintenance and repairs
- Decommissioning and disposal
• Vendor Collaboration: Ensure alignment on service agreements, performance metrics, and compliance with company standards
• Operational Oversight: Monitor daily fleet operations, addressing issues related to vehicle performance, safety, and maintenance to ensure optimal functionality. Ensure compliance is being upheld for field staff and vendors
• Monitoring: Continuous monitoring of fleet vehicles including long term rentals, cars on order and vehicles in storage to ensure optimal asset utilization and cost-efficiency. Ensure New Hires are assigned a vehicle and monitor vehicle deliveries with drive service. Ensure vehicles are picked up timely from terminated staff
• Communications: Communications and Partnership with fleet management company, Payroll, Finance, Accounts Payable, Sustainability, Occupational Health, EH&S, Staff Relations,
Basic Qualifications
Bachelor’s degree
OR
Associate’s degree and 2 years of experience
OR
High school diploma / GED and 4 years of experience
Max Rate Not to Exceed (If this differs from the job posting template):
Top 3 Must Have Skill Sets:
• Detail Oriented: Exceptional attention to detail, with a focus on safety, cost management, and operational efficiency. Able to translate high volumes of data into meaningful information to support key business decisions
• Interpersonal skills: Outstanding interpersonal skills, with the ability to build strong relationships with internal teams and external vendors
• Communication Skills: Excellent verbal and written communication skills, with the ability to engage effectively with partners at all levels. Strong presentation skills
Day to Day Responsibilities:
Primary responsibility is to manage the Fleet Manager inbox for inquiries and follow up with Amgen drivers and Wheels (3rd party fleet management vendor).
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