Administrative Intern Job at Greenway Automotive, Orlando, FL

ZDZ5SGMrQnhjR3pWWngvTjdTN0ZWNSs2dFE9PQ==
  • Greenway Automotive
  • Orlando, FL

Job Description

Position Summary:

The Executive Project Manager plays a vital role in supporting the General Manager (GM) in the daily operations of a high-volume sales and service dealership. This individual must be proactive, detail-oriented, and capable of managing multiple tasks efficiently while maintaining the highest level of professionalism and confidentiality.

Serving as a key liaison between the GM, department heads, and other stakeholders, this position ensures operational efficiency and supports executive-level initiatives. Additionally, the Executive Project Manager will contribute to special projects in collaboration with the Corporate Legal team and other departments as needed.

Compensation:

  • Hourly Wage: $18.00/hour (bi-weekly pay schedule)
  • Hours: Up to 25 hours per week (part-time; not eligible for benefits)
  • Overtime: Paid for hours exceeding 40 hours/week, with prior GM approval

Key Responsibilities:

1. Administrative Support

  • Manage and maintain the GM’s calendar, including scheduling meetings and appointments
  • Prepare and edit professional correspondence, reports, and presentations
  • Manage GM’s communication channels—email, phone, and mail—ensuring timely responses
  • Organize and maintain digital and physical files and documentation

2. Meeting Coordination

  • Schedule and organize meetings; prepare agendas, take minutes, and track follow-ups
  • Coordinate with departments to ensure relevant information is communicated efficiently

3. Communication

  • Act as a liaison between the GM and internal/external stakeholders
  • Draft and distribute announcements, memos, and internal communications
  • Assist in compiling internal newsletters and update reports

4. Project Management

  • Track and manage GM-led projects, ensuring progress aligns with deadlines and goals
  • Provide project updates and strategic insights to the GM

5. Event Planning

  • Coordinate logistics for events, including staff meetings and dealership training
  • Manage venue selection, scheduling, and attendee communication

6. Confidentiality & Discretion

  • Handle sensitive information with the utmost confidentiality and integrity
  • Ensure communications reflect the professionalism of the dealership

7. Dealership Operations Support

  • Monitor operational metrics and report key insights to the GM
  • Assist in managing escalated customer relations issues

8. General Office Duties

  • Maintain office inventory and ensure a clean, organized work environment
  • Perform general administrative tasks as directed by the GM

Required Skills & Qualifications:

  • Strong organizational and time management abilities
  • Excellent verbal and written communication skills
  • High attention to detail and accuracy
  • Ability to work independently with minimal supervision
  • Professional demeanor and appearance

Performance Expectations:

  1. Professionalism: Represent the dealership’s standards and values in all interactions
  2. Confidentiality: Exercise sound judgment and discretion with sensitive data
  3. Proactivity: Anticipate GM needs and take initiative in problem-solving
  4. Flexibility: Adapt to shifting priorities and responsibilities
  5. Customer Focus: Commit to delivering outstanding service and support
  6. Team Collaboration: Work closely with colleagues to achieve shared goals

Job Tags

Hourly pay, Bi-weekly pay, Part time, Work at office, Shift work,

Similar Jobs

Kreyco

K-12 Social Studies Teacher (Sacramento area) Job at Kreyco

 ...organization that specializes in preK-12 education. We support students of all kinds by building strong partnerships between schools and teachers. As we continue to grow, we are looking to connect with passionate, qualified, and dedicated teachers who may be interested in... 

Saint Gobain

Large Plant Controller Job at Saint Gobain

WHY DO WE NEED YOU? Job Summary Why do we need you? This position is primarily responsible for providing financial expertise and analysis support to our Jackson, MI facility. The plant controller is responsible for all aspects of the financial close, standard...

Binance

Remote Affiliate BD - Greater China Job at Binance

Binance is a leading global blockchain ecosystem behind the worlds largest cryptocurrency exchange by trading volume and registered users. We are trusted by over 280 million people in 100+ countries for our industry-leading security, user fund transparency, trading engine... 

St Bonaventure Church

Data Entry (remote) Job at St Bonaventure Church

Position Summary Basic Data Entry Clerk Wanted - Wok From Home 25 Words Per Minute Input We are Legitimate Work From Home Data Entry Jobs are going to require that you have skills relevant to the position you are applying for. Training is provided based on the...

Peachtree Academy

Spanish Teacher at a Private Christian School Job at Peachtree Academy

 ...some traditions About Us *Peachtree Academy* Our school is a State of Art Private PreK through 12th-grade private school. We are accredited...  ...on a weekly unit of study for academic advancement. Teachers use lesson plans to guide the delivery of information and...