Administrative Assistant Job at Vaco by Highspring, Hoboken, NJ

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  • Vaco by Highspring
  • Hoboken, NJ

Job Description

Client: Well-Known Transportation Organization
Role: Administrative Assistant
Salary: $60,000 - $70,000/annually + Benefits, 401k, etc.

Location: Hoboken, NJ (*5 days a week onsite*)

Responsibilities:
  • Provide direct administrative support to the President, including scheduling, correspondence, and document preparation.
  • Partner with another Administrative Assistant to share responsibilities, back each other up, and ensure smooth daily operations.
  • Liaise with the President's part-time remote assistant for continuity of tasks.
  • Assist with calendar management, meeting coordination, and follow-ups.
  • Handle general administrative tasks, including filing, travel coordination, and expense reporting.
  • Represent the organization with professionalism and discretion at all times.
Qualifications:
  • Prior administrative experience in a professional business environment required.
  • Strong organizational and time management skills; able to prioritize and handle shifting demands.
  • Excellent written and verbal communication skills with a professional demeanor.
  • Team-oriented, collaborative, and adaptable.
  • Ability to commute reliably to Hoboken, NJ, with flexibility to occasionally adjust working hours.
  • Proficiency in Microsoft Office Suite and other standard office tools.

Job Tags

Part time, Work at office, Remote work, Shift work,

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