Role: Administrative Assistant
Location: RTP NC
Pay Rate: $25/hr to $30/hr
About the Role:
We are seeking a highly organized and proactive Administrative Assistant to provide exceptional support to directors. This role requires a forward-thinking individual with a professional and approachable demeanor, outstanding communication skills, sound judgment, and the ability to handle a fast-paced environment. You will be a key point of contact, managing a wide range of administrative tasks and ensuring the Director's schedule and operations run smoothly.
Responsibilities:
• Calendar Management: Handles Director's calendar by prioritizing schedules and meetings. You may decide who gets on the principal’s calendar, which meetings are attended, and who can attend in their place.
• Meeting Planning & Organization: Support the director in planning and organizing meetings, including agenda preparation, venue booking, coordinating meeting technology, distributing materials, capturing and disseminating meeting minutes, and tracking action items.
• Travel Arrangements & Briefing Preparation: Manage all travel arrangements for the. director, including domestic and international travel (if any), with a focus on optimizing itineraries and leveraging available benefits (e.g., airline upgrades). Prepare comprehensive travel briefings, including event information, logistical details, and relevant documentation.
• Correspondence & Approvals: Act as a proxy for the director in communications and approvals, as authorized. Respond to inquiries, redirect matters as appropriate and follow up to ensure timely resolution. Proactively identify and resolve issues within established guidelines.
• Special Projects: Provide analytical support on special projects, including research, data compilation, analysis, and report preparation.
• Team Event Support: Contributes to or plans events (team activities, offsites, and trainings).
• Confidentiality: Maintain the highest level of confidentiality when handling sensitive information and materials.
Qualifications:
Minimum:
o 4+ years of experience in an administrative role.
o 2+ years of experience supporting a director-level or above executive.
o Expert-level proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
o Proven experience in calendar management, meeting planning, and travel coordination.
o Excellent verbal and written communication skills, with the ability to interact effectively with all levels of staff, executives, customers, and vendors.
Preferred:
o Experience in the high-tech industry.
o Associates degree.
Key Competencies:
• Proactive and solution-oriented
• Excellent organizational and time-management skills
• Strong attention to detail
• Ability to prioritize and manage multiple tasks effectively
• Exceptional interpersonal and communication skills
• Ability to work independently and as part of a team
• High level of discretion and confidentiality
• Ability to thrive in a fast-paced environment.
BayOne is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any federal, state, or local protected class.
This job posting represents the general duties and requirements necessary to perform this position and is not an exhaustive statement of all responsibilities, duties, and skills required. Management reserves the right to revise or alter this job description.
...interactions with clients. Basic Computer Knowledge: Comfort using virtual engagement tools and technology. Strong Work Ethic:... ...taking initiative independently. Additional Information Assistance obtaining your state certification will be provided if not already...
...client/patients conditions and needs, and keeps the Director of Nursing and any other appropriate personnel informed* Proactively... ...South Carolina* Strong Peripheral IV skills preferred, Recent PICC and central line skills preferred* Certified CPR and...
...~ Education Requirement - You must have a doctoral degree in psychology from a graduate program in psychology accredited by the American... ...of Academic Affiliations at the time that the individual was an intern ~ OR - VHA facilities that offered full-time - one-year pre...
...Responsibilities Recreation Therapy Department Per Diem Staff Art, Music, Recreation, or Occupational Therapy M etropolitan Behavioral Health (a UHS Facility) A growing, 144-bed behavioral health facility Metropolitan Behavioral Hospital provides a...
2Y TRAVEL EXP - NBSTSA OR Tech - Req 9338 Will position float between units: Yes Is on-call required? Yes Required to take 7 days call a month Are... ...Surgery Special requirements: May need to float to other surgical departments in sister ministries, like Grace Surgical...